Schedule meetings with attendees

You can schedule one-on-one meetings with other users. Then you can edit the meeting by inviting more people, changing the time, or cancelling it.

Schedule a meeting

1. Click someone’s profile photo to open their personal profile.

2. Click Schedule meeting.

3. Select an available date and time.

   1. If you have another session or meeting scheduled for the same time (an orange-colored block), select it to either Attend Both or Decline the previously scheduled event.

4. Name the meeting and Personalize it with a message.

5. Click Send.

6. The invitee gets a notification by email and directly on the site. They need to click Attend to accept the invite and add the meeting to their schedule. If they decline, you’re notified.

Next, learn how to join a meeting after it has been scheduled.

Accept a meeting invitation

When someone schedules a meeting with you:

1. They select a time from your calendar. They can only select times you set as available. We also prevent double-booking by blocking your calendar when you schedule sessions or meetings.

2. You get a notification on the site. Select your profile icon, then select Notifications. Select the notification to see meeting details.

3. You also get a notification by email. In the email, click View meeting to see the details.

4. Click Attend at the top of the page to accept the request. This adds the meeting to your schedule.

Accepting a meeting invitation

Email notification for a meeting invitation

Next, learn how to join a meeting after it has been scheduled.

Invite others to a meeting

If you’re already in the meeting:

1. Copy the URL of the meeting room you’re in.

2. Send the link to the person you want to invite. You can do this by email or a Direct message on the site.

3. To enter the meeting, they need to be registered and logged on to the site.

If the meeting is scheduled for the future:

1. Go to your Schedule in the navigation bar. Click the meeting to go to the meeting details page.

2. Select Invite others.

3. Type someone’s name in the Search bar.

4. Select the circle next to their name to invite them. A Checkmark appears.

5. Search for and invite more people. The total number of people you add appears in a counter. For example, Invite + 2.

6. Select Invite.

7. Everyone you invite gets a notification by email and directly on the site. They need to select Attend to accept it and add the meeting to their schedule.

8. When they accept, they’re added to the list of attendees on the meeting details page. If they decline, you’re notified.

You can invite up to 10 people at once. To invite more than 10 people, select Invite others again to repeat the process.

Change a scheduled meeting

Only the meeting organizer can change a meeting time.

1. Go to your Schedule in the navigation bar. Click the meeting to go to the meeting details page.

2. Click Change or cancel.

3. Select a new date and time that’s available for both of you.

4. Click Update meeting.

5. The other person gets a notification by email and directly on the site.

Changing a meeting as the meeting organizer

An email notification that a meeting time is changed

Cancel a scheduled meeting

Anyone can remove a meeting from their schedule:

1. Go to your Schedule in the navigation bar.

2. Deselect the Attending button on the meeting you want to remove.

3. If the meeting only includes two people, this cancels the meeting for everyone. The other person gets an email notification that it’s canceled.

Or the meeting organizer can cancel it for everyone:

1. Go to your Schedule in the navigation bar. Click the meeting to go to the meeting details page.

2. Click Change or cancel.

3. Click Cancel meeting. Confirm by clicking Cancel meeting again.

4. The other person gets an email notification.

Canceling a meeting as the meeting organizer

An email notification that a meeting is canceled